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How TravelPerk helps you enhance journey coverage compliance


Aug 14, 2022
How TravelPerk helps you enhance journey coverage compliance

Ensuring workers don’t overspend your online business journey price range and keep inside coverage is a big problem for a lot of firms. As enterprise journey is normally a big a part of your general firm price range, it’s important you retain this below management.

On this article, we’ll stroll you thru how TravelPerk makes journey coverage compliance simple on your entire group. From maintaining Claire in finance proud of versatile insurance policies and automatic approval processes which are baked into our platform, to maintaining your jet set vacationers glad by giving them extra autonomy to e-book their very own journey and make better-informed decisions that really fall inside price range. 

5 methods Travelperk will provide help to enhance journey coverage compliance

Improved Journey Coverage Consciousness

First issues first, journey coverage consciousness is vital. In case your crew has by no means even learn your coverage, how will they follow it? Should you’ve spent the time to create a sturdy enterprise journey coverage, it is advisable ensure that workers really know what’s in there! Sounds apparent, proper? 

However many firms have their insurance policies hidden away in a shared drive or on the corporate intranet – the place it is simply forgotten and workers can’t entry essential info once they want it.  

With TravelPerk, there are not any excuses when vacationers declare they don’t know what’s in coverage! We make consciousness and compliance actually easy by permitting you to have your company journey coverage baked into our reserving device. That means workers now not have to sift by way of lengthy coverage paperwork or frantically try to discover your journey coverage hidden within the depths of your organization shared drive.

When you’ve uploaded your journey coverage to TravelPerk, its seamlessly built-in into their enterprise journey search, so vacationers will all the time know if a flight, resort or prepare is inside coverage or not. 

Right here’s an instance of how your coverage is built-in into the TravelPerk platform…

Traveler autonomy and whole peace of thoughts

So, what are the extra advantages of getting your company journey coverage embedded into our platform? 

For one, it takes the stress off admins and journey managers by giving workers extra autonomy to e-book their very own journeys and make knowledgeable decisions while nonetheless staying inside price range. 

Secondly, It additionally provides your finance crew whole peace of thoughts. (No extra evening sweats for Nigel, your CFO…) 

For instance, if an worker tries to e-book first-class flights to a convention or makes an attempt to e-book the penthouse suite for an organization retreat, our reserving device will robotically flag that it’s out of coverage. See an instance under.

For added peace of thoughts and elevated management of your online business journey price range, we suggest establishing personalized approvals throughout the TravelPerk platform. So, if an worker tries to e-book a visit that falls outdoors of coverage, you’ll be able to select a crew lead or journey supervisor inside your organisation to be chargeable for approving that journey. 

Just like the sound of this? Let’s dive deeper into our customizable approval choices under…

Save time with automated journey approvals 

One other profit of getting your journey coverage baked into the TravelPerk platform is the power to have customized, automated approvals. 

For instance, if Mario in gross sales is reserving a prepare and resort for a networking occasion subsequent month and this falls inside your journey coverage (nice work, Mario!) you’ll be able to select to have this enterprise journey robotically authorized in TravelPerk. Now Mario doesn’t want to attend or chase his crew result in approve it – he’s all good to go as he’s caught to the coverage! 

Inside your account settings in TravelPerk, you’ll be able to set the approval workflows you need, who this is applicable to in your group, and who’s answerable for reviewing the proposed enterprise journey. Right here’s an instance under:

So on this case, any out of coverage journeys for these 3 vacationers will go to Matt to be authorized. We additionally supply a slack integration, which hastens approvals by 80% by sending notifications to admins of any new journey to approve. Dreamy!

Finally, you get to decide on how a lot management you need on your online business journey bookings. Need to approve each journey? Completely positive! Completely happy for journey bookings which are in coverage to be robotically authorized? Nice! 

We additionally supply the pliability to arrange completely different approvals for particular stakeholders. For instance, if you’d like all C-Suite resort bookings and airfares to be robotically authorized, your approval course of would look one thing like this inside TravelPerk:

Automated journey approvals provide the better of each worlds: full management of your price range with out micromanagement. Additionally they save your organization a whole lot of time by eradicating the necessity to verify each single journey if it falls inside coverage. And in flip, this will increase worker satisfaction.

You may as well amend journey approvals at any time in your account settings inside TravelPerk. Supplying you with full flexibility and management over your online business journey price range. 

Customized journey insurance policies 

TravelPerk additionally provides you the chance to set completely different enterprise journey insurance policies for various members of your group. Typically, we normally advise maintaining your company journey insurance policies as easy and simple as doable. But when it is advisable set completely different guidelines for various groups, to assist enhance journey coverage compliance, TravelPerk makes this very easy.

For instance, you would possibly have to set completely different journey prices, cabin seat courses, and resort room prices on your government crew versus the remainder of your organization. 

Right here’s an instance of how simple that is with TravelPerk: 

Complete visibility of journey spend

Are you noticing that you just’re overspending your online business journey price range however probably not positive how? You’re not the one one. 

With TravelPerk’s subtle reporting instruments, you’ll be able to simply see in real-time the place price range is being spent and who’s sticking to the corporate journey coverage.

Does your advertising and marketing crew hold ignoring your journey program and reserving journeys final minute, inflicting you to overspend on flights that might have been half the value? Or does your gross sales groups spend an excessive amount of price range on taxis once they could possibly be utilizing public transport? With TravelPerk reporting, your admin or finance crew can categorize reviews by division, crew, journey service, and extra so you’ll be able to simply monitor vacationers’ habits and spot journey traits like this to remain forward of your price range. 

Ebook a demo as we speak to discover how TravelPerk makes enterprise journey less complicated to handle by supplying you with extra flexibility, full management of your spending, and saving you cash by providing the biggest journey stock in the marketplace. Discover out why we’re trusted by 1000’s of firms worldwide. 

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